Welcome to America House.

Camera & Media Consent Release

1. Grant of Consent

Participant understands that photography, video, audio, livestream, and other recording (collectively, Media) will take place throughout the Event, and that Participant’s image, voice, likeness, and statements may be captured. Participant grants Organizer, its affiliates, sponsors, partners, and designated media contractors a worldwide, royalty-free, perpetual, irrevocable, non-exclusive right and license to record, photograph, film, and livestream Participant at the Event, and to use, reproduce, edit, distribute, publish, broadcast, and display such Media, and Participant’s name, in any format and medium now known or later developed.

2. Permitted Uses

Such Media and Participant’s name may be used for purposes including: Event recap videos, highlight reels, and livestreams; marketing, advertising, and promotional materials for the Event and future Organizer events; social media posts and channels operated by Organizer, sponsors, or partners; press, media coverage, and editorial use; and internal archives and record-keeping.

3. No Compensation; No Approval Rights

Participant acknowledges that participation in the Event and appearance in Media is voluntary and that no compensation is owed for the use of Media unless separately agreed in writing. Participant waives any right to inspect, approve, or receive payment for the finished Media or the uses described above, and waives any right to royalties or other compensation arising from such use.

4. No Obligation to Use

Organizer is under no obligation to make use of any Media captured, and may edit, alter, or decline to publish any Media at its discretion.

5. Release of Claims

Participant releases Organizer and its officers, employees, sponsors, partners, and agents from any claims, including claims of defamation, invasion of privacy, or infringement of rights of publicity, arising from the use of Media and Participant’s name as authorized in this Release.

6. Opt-Out of Specific Interviews

This Release covers general Event photography, video, and livestream coverage. Participant may decline to take part in a specific on-camera interview by informing Organizer’s media staff at the time of the request; declining a specific interview does not revoke consent for general Event coverage under Section 1.

7. Minors

If Participant is under 18 years of age, this Release must be signed by Participant’s parent or legal guardian in the combined signature section.

8. Governing Law

This Release is governed by the laws of the State of Virginia, without regard to its conflict-of-laws principles.

Liability Waiver & Release

Released Parties

Organizer, together with its officers, employees, volunteers, sponsors, and partners, is collectively referred to as the Released Parties.

1. Assumption of Risk

Participant understands that attendance at and participation in the Event, including any activations, demonstrations, staged areas, or networking spaces, involves inherent risks, including but not limited to risk of personal injury, illness, property damage, or loss. Participant voluntarily assumes all such risks, known and unknown, arising from attendance at or participation in the Event.

2. Release of Liability

To the fullest extent permitted by law, Participant releases and forever discharges the Released Parties from any and all claims, demands, actions, or liability for injury, death, illness, or property loss or damage arising out of or in any way connected with Participant’s attendance at or participation in the Event, whether caused by negligence of the Released Parties or otherwise, except to the extent caused by the gross negligence or willful misconduct of a Released Party.

3. Indemnification

Participant agrees to indemnify and hold harmless the Released Parties from any claims, losses, or expenses (including reasonable attorneys’ fees) arising from Participant’s own acts or omissions, or breach of this Waiver or of the Event’s rules of conduct, during the Event.

4. Medical Treatment

Participant authorizes Organizer’s on-site staff or medical personnel to arrange or obtain emergency medical treatment for Participant if needed and Participant is unable to consent at the time, and agrees that Participant is responsible for any costs of such treatment.

5. Rules of Conduct

Participant agrees to follow all posted rules, signage, and directions from Event staff and security. Organizer reserves the right to remove any individual from the Event, without refund, for conduct it deems unsafe, disruptive, or in violation of Event rules.

6. Personal Property

Released Parties are not responsible for loss, theft, or damage to Participant’s personal property brought to the Event.

7. Photography and Media

Participant acknowledges that photography, video, and livestream coverage occur at the Event and, unless a separate media consent form provides otherwise, that such coverage is governed by the Camera & Media Consent Release in this packet.

8. Severability

If any provision of this Waiver is found unenforceable under applicable law, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

9. Minors

If Participant is under 18 years of age, this Waiver must be signed by Participant’s parent or legal guardian, who agrees to its terms on Participant’s behalf and further agrees to indemnify the Released Parties as described in Section 3.

10. Governing Law

This Waiver is governed by the laws of the State of Virginia, without regard to its conflict-of-laws principles. Any dispute shall be resolved in the state or federal courts located in Fairfax County, Virginia.

Non-Disclosure Agreement

Parties

Organizer and Participant may each be referred to as a Party and together as the Parties.

1. Purpose

The Parties wish to participate in and/or exchange information in connection with the Event, during which Organizer or other Event participants may disclose certain confidential or proprietary information to Participant, including unreleased content, brand and partnership strategy, product roadmaps, pricing, attendee lists, and other business or creative information (the Purpose).

2. Definition of Confidential Information

Confidential Information means any non-public information disclosed by Organizer, its partners, sponsors, or other Event participants (the Disclosing Party) to Participant (the Receiving Party), whether oral, written, electronic, or observed, including but not limited to: unreleased creative content, campaigns, footage, or product demonstrations shown at the Event; business, marketing, partnership, and monetization strategies; attendee, speaker, and talent lists and contact information; financial terms, deal structures, and sponsorship arrangements; and any material marked confidential or that a reasonable person would understand to be confidential given the nature of the information and circumstances of disclosure.

3. Exclusions

Confidential Information does not include information that: (a) is or becomes publicly available through no fault of the Receiving Party; (b) was rightfully known to the Receiving Party prior to disclosure; (c) is rightfully received from a third party without breach of any confidentiality obligation; or (d) is independently developed without use of or reference to the Confidential Information.

4. Obligations of the Receiving Party

Participant agrees to: use Confidential Information solely for purposes of participating in the Event and not for any competitive, commercial, or other unauthorized purpose; not disclose, publish, post, stream, or otherwise share Confidential Information with any third party, including on social media, without the prior written consent of the Disclosing Party; protect Confidential Information using at least the same degree of care used to protect its own confidential information, and no less than a reasonable degree of care; and promptly notify Organizer of any unauthorized use or disclosure of Confidential Information of which it becomes aware.

5. Term

This Agreement is effective as of the Effective Date and continues for two (2) years thereafter, unless earlier terminated in writing by mutual agreement of the Parties. The confidentiality obligations in Section 4 survive expiration or termination of this Agreement.

6. Return or Destruction of Materials

Upon Organizer’s written request, or upon conclusion of the Event, Participant shall promptly return or destroy all documents, files, and other materials containing Confidential Information, and certify such destruction upon request.

7. No License; No Warranty

Nothing in this Agreement grants Participant any license or ownership interest in the Confidential Information. Confidential Information is provided as is, without warranty of any kind.

8. Remedies

Participant acknowledges that unauthorized use or disclosure of Confidential Information may cause irreparable harm for which monetary damages would be an inadequate remedy, and agrees that Organizer is entitled to seek injunctive relief in addition to any other available remedies at law or in equity.

9. Governing Law

This Agreement is governed by the laws of the State of Virginia, without regard to its conflict-of-laws principles. Any dispute arising under this Agreement shall be resolved in the state or federal courts located in Fairfax County, Virginia.

10. General

This Agreement constitutes the entire understanding between the Parties regarding its subject matter and may only be amended in writing signed by both Parties. If any provision is held unenforceable, the remaining provisions remain in full force and effect.